What is efficiency? The importance of efficiency, tips to be efficient
“Being inefficient is not a compulsion, it is a conscious choice.” ― Sukant Ratnakar
There are days in our lives when we go to bed feeling that we haven’t done enough. This is a thought that can creep up on anyone’s mind at one time or the other. Numerous folks can’t meet the expectations they set for themselves. In other words, they feel like they are inefficient.
Meanwhile, we all know someone who can always get things done. It might be a friend, a colleague, or a family member, but somehow they can always get their work done and that too before the deadline. These are the kind of people who can finish an hour-long task in 20 minutes. For example, some mothers can handle 7 children while for a father, one child is way too much.
Such people exist who can crank out maximum efficiency. They efficiently finish what they have to do with time pending. Some may call such people robots or machines, for they believe a human cannot be so quick and efficient. Yet, some people are highly productive and all of them have something in common.
An efficient person is naturally highly productive. They face the same challenges and problems that everyone has and yet succeed. They haven’t reached a height that no one can reach. So, to become productive, one has to observe how efficiently highly productive people work and overcome common challenges.
Being efficient is a powerful tool that can get you back in control of your life and achieve success. But it is not as easy as it sounds. This is not a little Band-Aid but rather a life-altering decision. It will demand a fair amount of sacrifice on your part.
Amazing Ways to Be Efficient
Nothing comes for free and if it does, it ain’t gonna last for long. Here are 5 practical ways to make yourself efficient at work, at home, or in life.
1. Set Deadlines
It is worth noting that the amount of time we spend on a task is directly proportional to the amount of time we have made available for it to be completed. In other words, if we don’t have a deadline, then we’ll take as long as we want to complete a task. However, introducing a deadline will compel us to get the task done by the time allotted for the pressure of missing the deadline and becoming inefficient is always around.
2. Complete the Whole via Smaller Tasks
It is daunting to start a new project. There is a lot to do and the deadline is hardly visible. This distance from the reward of having completed the task seems far away and can make it feel like it’s not worth starting itself. However, no matter how big or small the task is, it gets completed only if you are motivated. So, to get the motivation, break down the whole project into smaller achievable parts. Thus, each time you complete a smaller task, you will feel happy as well as motivated to do more. Gradually, you’ll get the entire project done, probably with time to spare.
3. Avoid Distraction
One of the chief enemies of productivity is distractions. If you want to be efficient, then avoid distractions like the plague. In the present world, it is very easy to get distracted because the very model of communication that we use is fantastically designed for distractions. So to get yourself to focus on your work and success, say adios to social media. Use the Pomodoro technique which will assist you in fighting distraction and getting efficient. Meanwhile, you can also set a distraction list and jot down every distracting thought that comes to your mind. Write down the distraction and get back to work. You can give time to those thoughts later, not now.
4. Take Breaks
Nobody can focus for eight straight hours, not even highly productive people. There is only so much time you can keep away from distractions. So taking breaks is vital. Even a few minutes of break recharges your mind and body. It can also plant new ideas. Again, the Pomodoro technique will come in handy here. It is important that your brakes are deliberate and not some form of distraction.
5. Cut Down on Decisions
“You’ll see I wear only gray or blue suits. I’m trying to pare down my decisions. I don’t want to make decisions about what I’m eating or wearing. Because I have too many other decisions to make,” said former US president Barack Obama while in office. Some decisions are important but decisions aren’t. So don’t waste time debating the pros and cons of something insignificant. For example, if you want to buy a book, go buy it. Don’t waste time debating over it.